Procedures
SAIT Trojans Club Teams - Procedures
Feb. 10/04
The purpose of club teams at SAIT is to support and encourage the development of sports that are not Alberta Colleges Athletic Conference (ACAC) sanctioned events. SAIT Athletics has a responsibility to provide athletic competition for the student body. Similar to the Trojan Intercollegiate teams, club teams must be coach led and student driven. The Athletic Department encourages and advocates the development of club teams within the confines of the educational setting. This outline does not act as an operating code or a policies and procedures manual, but simply a reference guide, as each club will require individual treatment as their own unique situations may arise.
Fundraising/Financials:
- All fundraising activities must be organized and arranged by the coach and or administration of the club team and approved by the SAIT Athletic Director. In some cases, club teams may have their own team bank account separate from the SAIT Athletics budget. This bank account may be administered and managed by a parent volunteer and or the Board of Directors.
- Club teams will not be permitted to use the name SAIT in their fundraising activities, but they will be permitted to use the name Trojans.
- Club teams will not be permitted to raise funds through the "Adopt-A-Trojan" program.
- Club teams must not approach any of SAIT's and/or the Trojans current sponsors/suppliers for fundraising opportunities or donations.
- Any partnerships, agreements, etc. between the club team and outside/corporate sponsors must be approved by the SAIT Trojan Marketing Coordinator and the SAIT Athletic Director.
Facilities:
- All dry land bookings must be made through the Athletic Services Coordinator. Club teams are not to contact the Wellness Centre on their own.
- When booking the gymnasium, club teams must keep in mind that they will not be awarded gym time at the expense of the Intercollegiate Trojan teams or at the inconvenience of the facility. Club teams will not be awarded prime time in the gymnasium or arena.
- Facility bookings for club teams are subject to change at any time. The Athletic Services Coordinator will notify the club team(s) of any changes.
- All facility, bookings at off campus locations, will be arranged and paid for by the club team.
- Club teams will not be permitted to use the services of the Athletes Training Centre (Peak Power).
- Club teams will not have access to the Athletic Therapy Centre or their services.
Uniforms, Apparel, & Equipment:
- All club team uniforms must be approved by the SAIT Athletic Dept. and be purchased through the SAIT Trojans preferred suppliers.
- All logos and artwork must be approved by the SAIT Athletic Director and the SAIT Trojans Marketing and Promotions Manager.
- Any additional apparel such as hoodies, team jackets, team bags, etc. must be arranged and paid for by the club team and approved by the SAIT Athletic Dept.
- If the club team's uniforms were purchased by the SAIT Athletic Dept. then the Wellness Centre will be responsible for laundering the uniforms, and the Athletic Dept. will find suitable storage for the uniforms.
- All sport related equipment will be purchased by the club team.
- Storage of sport related equipment will be at the discretion and availability of the Athletic Dept.
Transportation and accommodation:
- All transportation and accommodation needs must be arranged and paid for by the club team.
- The SAIT Athletic Dept. may provide the club team with contacts and may help arrange for ACAC rates.
- Administration:
- All club team members and staff must sign FOIP, SAIT Athletes Code of Conduct, and SAIT's general Insurance waiver forms prior to the commencement of the season.
- SAIT Trojans logos and signage may be used on letters, apparel, etc., but must be approved by the Athletic Dept.
- All club teams must carry their own liability insurance.
- Depending on volume and intercollegiate team workload, the SAIT Athletic Dept. may be able to assist with production and/or printing of promotional posters, but the club team will be responsible for displaying them and distributing them throughout campus. All printed material must be approved by the SAIT Athletic dept.
Exposure on Trojans web site:
The SAIT Trojans Marketing Coordinator will update the Trojans web site with limited club team information. The web site will display the name and contact number of the Head Coach, a schedule of try-outs and practices supplied by the Head Coach, roster and a team photo if available. Schedules and results will be posted if provided on a weekly basis immediately following each game played. The Trojans web site will not display individual head shots of the club team members or player profiles.
Soccer
Club Sports